The Organisation:
Our client, has long been established since 1960 and has experienced substantial growth. This organisation exists to be a significant contributor to the wellbeing and advancement of their lands and its people. Their mission is to safeguard and improve corpus lands, grow assets, build capacity and increase the wellbeing of its people.
The Role:
The position of Administration & Engagement Coordinator is a full time role which is largely focussed on four key areas; Front of House Engagement, Share Registry Management, Board Support, Event Management and Projects. Delivery and provision of communications and a range of administration functions will underpin this diverse and rewarding role.
The Tasks:
Front of House Engagement:
- Respond to all lines of communication; online, phone, written and walk-in enquiries
- Coordinate all walk-in and online responses, requests for information and enquiries
Share Registry Management:
- Provision of database administration and share registry services
- Data archiving of shareholder information
Board and Administration Support:
- Preparation of all functions relating to Board Meetings; board packs, collating and distributing information, proofing and editing, setting up meeting rooms
- Distribute minutes and undertake follow up actions
- Distribute grants, schedule meetings and present recommendations to management
- Maintain policies and procedures manual, asset register, security and official documents
- Provide IT and technical support to wider group
Event Management and Project Support:
- Coordinate information in conjunction with projects and events
- Organisation of AGM’s and preparation of monthly and annual reports
- Manage and distribute legal documentation with key stakeholders
About You:
- Previous experience in a wide range of senior office positions
- Professional communicator who forms genuine relationships
- Skilled with juggling numerous tasks
- Experience in Board Meeting support
- Existing knowledge and understanding of monthly and annual reporting
- Proficient in a variety of software programs and familiar with IT systems
- Willing team player that works collaboratively
- Robust work ethic and strong integrity
- Ability to use initiative and think beyond the role
- Affiliation with tribal connections an advantage
On Offer:
Opportunity to work with an organization that hold strong values; Kaitiakitanga, Aroha, Whakapono, Kotahitanga. A position that offers diversity, challenge and reward. You will be working amongst a dedicated team that work cohesively to achieve results. If you want your next role to be a home away from home, then don’t delay in applying. An attractive remuneration package is on offer to the successful candidate who will be immersed in a caring and supportive culture.
Next:
Email your cv to or phone Jill @ The Staffroom Ltd for a confidential chat (021) 2688-515. Please note – only NZ residents will be considered.
