The Staffroom Ltd  /  Job Seekers  /  Business / Office Support  /  Deeds Administrator – Filled

Deeds Administrator – Filled

25 May 2021
Full time
  • Full time Permanent Opportunity
  • Central City Location
  • Professional Corporate Firm

Our client is a well-established commercial corporate Legal firm based in the heart of Tauranga CBD. This is a permanent full-time position, working amongst a professional and friendly team whose values include quality, integrity, respect, delivering excellent client service and being a great place to work.


About the role:

This is a proactive full-time role to oversee the storage, retrieval and archiving of documents and to provide excellent general administrative assistance, to help our client cement their position as a premium legal practice in the Bay of Plenty. No legal experience is required for this role.


The position:

  • Responsible for the management of documents in either electronic or physical databases
  • Oversees the storage, retrieval and archiving processes
  • Manages the uplift and deposit of records such as deeds, wills and death notations, including notation in electronic systems
  • Maintains internal databases (e.g. client database)
  • Ensures document destruction is managed to the firm’s standards of confidentiality and security
  • May liaise with external providers (e.g. records management and document destruction providers)


Administrative responsibilities:

  • Provides reception cover for breaks / annual leave / sick leave
  • Assists with internal / external deliveries
  • Assists with meeting room set up / clean up
  • Photocopiers – low tech maintenance
  • Orders office stationery supplies, firm printed stationery, business cards, rubber stamps for staff
  • Building maintenance management under direction of Practice Manager (e.g. arranging electricians, plumbers, waste bin collection etc)
  • Adhoc duties including; ordering flowers, purchasing birthday cards / gifts, keep fridges stocked with milk etc
  • Client interaction and service: provides excellent service to internal clients


About you:

  • Enjoy variety in your work
  • Able to cope well under pressure and adapt to changes quickly
  • Excellent organisational abilities, able to prioritise and multitask
  • Self-management: able to work autonomously and follow reasonable instructions, willing to work independently and as part of a team where a good sense of humour is valued


If you are looking to join a team where everyone works together to achieve the same goal and enjoys social interaction then email you CV to or contact Natalie Brant at The Staffroom Ltd on (07) 925 0668 for a confidential discussion.