Documentation Coordinator
- Job Security, full time permanent role + parking
- Unmatched office location, Mt Maunganui water views
- Small dedicated team
A dynamic opportunity for someone who thrives on juggling multiple tasks within set deadlines while working collaboratively with a team committed to delivering exceptional results.
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Our clients’ team are a dedicated crew of experts that provide a tailored service for their shipping clients. This position plays a crucial role in ensuring the smooth and efficient flow of logistic services from overseeing ships movements, to managing documentation and delivering exceptional services. You will be a key cog in a fast turning wheel where no two days are the same.
The Role:
– Ensure vessels meet all documentation requirements
– Create vessel schedules and communicate movements to all parties
– Liaise with sub-agents regarding progress and any issues
– Provide effective solutions to challenges and obstacles
– Organise documentation for signing
– Assist with any damage reports/breakdowns and liaise regarding repairs
– Communicate with Pilots, Customs Fumigators, Stevedores, and other services to ensure smooth arrival, operations and departure through NZ ports
– Submit documents to authorities
– Follow and update vessel checklist
– Collate and check manifests, final figures, stow plan, Bs/L etc
– Monitor and reply appropriately to operational e-mails from various parties
About You:
– Previous scheduling, administration and documentation experience
– Proven ability working in fast paced, high volume environment
– Resourceful, self-managing and forward thinking
– Skilled communicator capable of establishing strong relationships across diverse audiences
– Precise and detail-oriented, committed to thoroughness and quality checks
– Talent for working efficiently under stress and shifting priorities as needed
– Proficient in using MS Office suite and ability to learn new technology
– Shipping experience an advantage but not a pre-requisite
On Offer:
This is an opportunity offering genuine job security for those passionate about scheduling, coordinating and bringing everything together. Accuracy is everything in this role – if you’re that person who dot’s your I’s and crosses your T’s then this could be your dream role! A competitive salary will be offered to the successful candidate.
Next:
Click on the link to secure your interest and submit your CV and Cover Letter – this role will not last and applications will be reviewed as they come in. Or phone Jill @ The Staffroom 021 2688-515 to discuss further. Only NZ residents will be considered, no Visa applicants.
https://www.seek.co.nz/the-staffroom-jobs?jobId=87988111&type=standard
